Name: Clockwork Applications
Brand: Clockwork Applications

Introducing a new property management platform

We pride ourselves on having created a product in conjunction with letting agents. This enables us to understand the particular requirements a smaller agency may have. We will always personally walk an agency through every step of working with Clockwork Applications and setting up a new CRM , a process which can often seem daunting

Estate agency is a now a mobile business. Our fully responsive, intuitive, online property management software works wherever you work. From your desktop PC to the phone in your hand, you will have access to all your data, anytime, anywhere

As an accessible letting agent CRM solution, Clockwork Property Management is always available. Hosted in a state-of-the-art data centre, based in the UK, you can rely on us to keep your data safe and secure

Why Use Clockwork?

Our property management software was written in collaboration of letting agents, not software engineers. This means that the way it works should follow the way you work too.

Easy to use across multiple devices

UK base software support

Integrated Whatsapp message to help us support you.

Continuous hand-holding support, helping you get the most out of the system

Multiple users with different levels of security for each user

Dashboard

The dashboard is the beating heart and provides, at a glance, a complete management summary

Real-time overview of rents due, upcoming inspections, landlord payments due, supplier invoices due, maintenance issues and property marketing status

Reminders for upcoming anniversary dates

Any accounting issues are highlighted

Shows deposits waiting to be paid

As you run your business, the dashboard is continually updated, not only giving you reminders of what needs to be done, but also where you have gone wrong, or maybe made a mistake. for example, if you have overpaid an invoice, set up a pro-forma invoice, but not completed it.

You may have added a new property, but not linked it to a landlord, or may have not completed an inspection. It's all there, reminding you to finish things off.

Clockwork has been written with the input from Letting agents, and is continually being updated. If there is comething that you consider to be important and wish it to be added, simply let us know and we will endeavour to add it for you.

Applicants

Seamlessly manage all applicant enquiries from all sources

List properties that match an enquiry

List applicants who could like a specific property

Applicants' details are seamlessly imported from Rightmove and Zoopla enquiries (where applicable)

Keep track of all communications with the applicant

Categorise all applicants

Easy convert applicant to a tenant

Tenancies

As we're cloud-based, all tenant details are always available, by phone, tablet or PC

Communication is made simple with integrated email and SMS^† facilities

Easily create tenancy documentation

Tenant portal for reporting maintenance

Any documentation and maintenance requests are updated and actioned through the tenant portal

Progress tenants through to a tenancy

Create and manage your tenancy details. Easily create tenancy agreements, renewal notices and other custom documents.
Easiliy manage inspections and maintenance issues. Tenants can notify you of any issues via the easy to use tenanct portal.

^† SMS integration will require SMS credits which are purchased separately.

Everything you will need for tenancies is here. Add a guarantor, check deposits, book keys in and out, check maintenance and inspections

Rents invoices are automatically created depending upon each tenancy so you can easily maage your rental income and expendature.

Easily grant tenant portal acess and control what each tenant sees.

Deposits

Easily keep track of deposit payments

Downloadable data for regular checks for client money protection

Full audit trail showing agency retained deposits used for repairs and supplier invoices

Keep track of deposit disputes

Landlords

A powerful suite of tools designed to support landlords with ease and efficiency

Landlord details at your fingertips

Landlord portal showing payments, statements and documents

Communication is made simple with integrated email and SMS facilities

Documents are available for landlords to view and download on a dedicated landlord portal

Maintenance updates are always real-time

Keep track of your individual landlord's accounts. From rental income and fee deductions, to maintenance and supplier invoices.

Properties

Accurate property data is key. All available information can be accessed from the property screen

Record anniversary dates, such as EPC renewals, safety checks and inspections

View current and past tenancies

View all invoices related to a property

View all documents related to a property and choose whether to publish on the tenant or landlord portals

Comprehesive history of viewings

Keep a record of all keys being booked in or out

Our comprehensive property card collates everything property related in one easy to read panel.

You can specify either a management fee percentage or a fixed rate, along with a percentage rate or fixed fee for landlord invoices.

Other features include important aniversary dates, all tenant, landlord and supplier invoices as well as inspections and viewings

Marketing

Everything revolves around marketing and all available information can be seen from the property card

Easily keep track of current marketing status

Each property can have up to 99 photos

Automatic uploads to chosen portals

Realtime updates to Rightmove ^†

Create bespoke advertising material

^† Portal account fees are not included.

Upload your photos, EPCs, floorplans and property details and your properties will be sent to your chosen portals.

We have a realtime feed to Rightmove (if you have an account^†) and all other portals are updated regularly throughout the day.

Portal Feeds

Portal feeds are included within bronze and gold account subscriptions. This includes sending to your own website

No additional charge for sending to external property portals^†

Unlimited portal uploads

We have various ways of sending your property data to your own website. Contact us for further details

^† Portal account fees are not included.

Financial Accounts

Keep track of rental income, costs, expenses and liabilities. Produce reports for HMRC.

Easily reconcile accounts

Keep records of the client money account

Produce HMRC reports for UK and overseas landlords

Upload tax reports to the landlord portal

Inspections and Maintenance

Keeping track of maintenance issues is often one of the most time consuming issues an agency has to deal with. Clockwork makes this easy.

Tenants report issues via the portal, including photos

Allocate maintenance to suppliers

Trace supplier invoices and costs

History of maintenance for each property

Keep an accurate record of keys being booked in or out

Easily keep track of any issues. Whether thay have been added from the tenant portal, or updated from a routine inspection, allocate suppliers, update landlords and keep tenants informed.

Suppliers

Keep track of all of maintenance costs for each landlord

Categorise suppliers by type

Bespoke categories, eg 'Electrician', 'Solicitor'

Allocate suppliers to maintenance jobs

Record invoices for each job

Supplier payments displayed on landlord statements

Why Use Clockwork?

Our property management software was written in collaboration of letting agents, not software engineers. This means that the way it works should follow the way you work too.

Easy to use across multiple devices

UK base software support

Integrated Whatsapp message to help us support you.

Continuous hand-holding support, helping you get the most out of the system

Multiple users with different levels of security for each user

Frequently Asked Questions

What is Clockwork Applications?

The Clockwork Applications suite has been created alongside property management companies to solve real operational problems with practical software tools.

Is your software tailored for letting agents?

Yes, we specialize in features that streamline lettings, inspections, maintenance tracking, landlord reports, and more — all developed with real-world agency input.

Do I need to install anything?

No. Clockwork Applications is entirely cloud-based — all you need is a browser. It works from desktop, tablet, or mobile with no local installation needed.

Is training or support included?

Yes, we offer full onboarding support and training sessions. Our support team is UK-based and available to help with any questions during and after setup.

Can I import my data from another system?

Yes. We offer a full data migration service and can help you transition seamlessly from your previous provider.

Are there contracts or setup fees?

We operate monthly rolling contracts. Bronze has no setup fee, while Silver and Gold tiers include a one-off setup cost as listed in our pricing table.